Approved Minutes of the Parish Council Meeting
ROUGHTON PARISH COUNCILORDINARY MEETINGElaine Pugh - Clerk to Council – 01692 402998Raynham house,10 new road, north walsham, Norfolk, nr28 9df Minutes of the Ordinary Meeting of the CouncilHeld on Monday 5th March 2007 at 7.30pm @ Roughton Village Hall06/07/2007 12:55Present: Mr G Hunt (Chairman), Ms Elaine Gibbs, Mrs J Musker
Mr Burt Rose, Mr A Musker, Mr M Hepwood
Ms Sue Arnold – District Councillor
Apologies: Ms Mary Granville-White (prior commitment joined later at 9.15pm)
Others: Members of the public 5
ACTIONMr Gil Hunt opened the meeting at 7.30pm and welcomed everybody;The following Agenda items were discussed. 1. To consider apologies for absence Mrs mary Granville-White due to a prior business Commitment – accepted by the Council 2. To receive declaration of interest in items on the Agenda.Mr Mick Hepwood declared an interest in item 6 as he overlooks the Common although it was decided that this was not a prejudicial interest. Mr Tony Musker and Mrs Jenny Musker stated that theydid not have an interest although they overlooked the common and refused to state an interest. The Clerk advised both Mr and Mrs Musker to statethat they had an interest in item 6 along with District Councillor Sue Arnold who enforced the advice. 3. To officially sign the Minutes of the Ordinary Parish Council Meeting held on – · 8th January 2007 Mr T Musker proposed a change which had already been made item 14 should read “1869” not “1969”. Proposed by Mr Mick Hepwood that the Minutes were a True and accurate record of the Meeting - seconded by Ms Elaine Gibbs - All were in favour. 4. To report on Matters Arising (for information only)4.1 Recruitment of Councillors – elections 3rd May 9 vacancies – Clerk stated that she had the election forms and outlined the maximum amount of money that could be spent on literature – however the Council was of the opinion that this information was incorrect although it came from NCAPTC – Clerk to check. EP 4.2 Website – update Elaine Gibbs Elaine informed that Minutes are now published onto the website and would like further Information to be forwarded to her. Parishioners are referring to it. 4.3 Confirmation of 2006 audit The Clerk confirmed that this had been completed by the Audit Commission.4.4 Update on bench construction at bus stop Clerk had met up with Mr J Bumphrey and he was due to commence work soon on this.4.5 Update on TUK mast for 3g mobile system in roughton – letter sent no reply as yet4.6 Confirmation of letter sent regarding pond rear of Melton Cottage to Mr Ron Coleman Clerk informed Council that no reply received.4.7 Registration of Pond rear of Melton Cottage – Form SIM sent and Application to be made once SIM completedClerk informed that the SIM had been returned Stating that the Pond rear of Melton Cottage had not been registered and that the next stage for registration would be undertaken. Mr T Musker is to provide Clerk with deposition for this to back up the Registration. TM4.8 Review of roundabouts – speed of traffic opening ceremony – review by Chairman Gil Hunt and the Clerk attended the official opening ceremony and this project has been hailed a big success by the highways department. General consensus Is that it has improved flow of traffic however we wait for the summer season to see its effectiveness.4.9 Back Lane Speeding The Council was keeping a keen eye on this road and NCC were to put a traffic count/speed box at the vicinity after the summer break in order to get a like for like check of traffic flow/speed. 4.10 Update Footpath Application on Heath Lane. Representation must be made by the Parish Council - Clerk seeking 12-20 year old historic map cost approximately £40-£50.00 The Clerk explained that she had contacted NCC and they had referred her back to Trident Maps. Trident Maps were working on this but we need to check that the map we wanted was the correct one. This is work in progress. EP 5. Review of document to go out to all households to increase awareness of parish council and authority to distribute as it stands – copies attached. (400 to be copied and distributed with Ambassador) The Clerk had prepared a leaflet to go out to all stakeholders With the Ambassador it was proposed by Elaine Gibbs and seconded By Burt Rose that this be actioned – all were in favour. (box given to mary Granville-white to go to anne northgraves to arrange delivery). mgw 6. Discuss and agree in principle the adoption of play equipment (circulated previously) to the Council from Roughton Jubilee Committee. This will aid funding applications. Discussion of Mr Musker’s report After lengthy discussion regarding the common and the fact that the Jubilee Committee were not there to defend their plans it was proposed by Elaine Gibbs that the Parish Council call anExtra-ordinary meeting/open meeting in order to resolve this matter and enable the Jubilee Committee the opportunity to put their proposals and ideas to the Parish and to allow the Jubilee Committee the opportunity to answer any comments from the public/Councillors. This proposal was seconded by Burt Rose. Mr Tony Musker put forward a counter proposal which was that the Council write the Jubilee Committee stating to them areas which need to be looked at in further detail and draw up a fuller proposal – this was seconded by Jenny Musker.the vote took place - there were 2 in favour of this proposal and 4 against – the proposal was therefore denied. The original proposal put forward by Elaine Gibbs was then voted (see 1st proposal) and there were 5 in favour and 1 councillor against this. The original proposal was therefore carried as a majority – the clerk is to arrange a suitable time for this to meeting to take place . ep It was proposed to open the meeting at this point by Elaine gibbs and seconded by Mick Hepwood – All were in favour. Mr Tony Musker felt that there were other sites that had not been considered and the application on the common had been thrown out previously as not a suitable location. The other sites for consideration was the St Mary’s Close/recreational site. Comments from the public included that the Jubilee Committee should put a notice in the EDP and Ambassador regarding the “open meeting” Seek professional opinion / advice on this matter. It is the Council’s remit to provide facilities to benefit all the people of the Village. It was proposed to close the meeting at this point by Elaine Gibbs and seconded by Burt Rose – All were in favour. 7. Review of pavement from hard standing by new bus shelter across to refuge islands. This matter had been actioned by Highways in the roundabout construction. 8. Lighting at Roughton Rd – Sue Arnold/Elaine Gibbs Elaine Gibbs and Sue Arnold discussed their feedback from residents with regard to the difficulty of this area having lack of lighting and footpaths with the Council. There was also concern with regards to the Impact of the Zoo on these residents with traffic flow Increase. It was proposed by Elaine Gibbs and seconded by Burt Rose – all were in favour that the Clerk write to Highways to find out what action can be taken to Provide a footpath to these residents. (approximately From Roughton road to the last Bungalow). EP 9. Discuss and agree to provide notice board to service stakeholders in Roughton Road, near to the bus stop. (cost approximately £400-£500 tbc). Elaine Gibbs proposed that the Clerk write to Highways and ask for permission to erect a notice board at that end of the village – this was seconded by Burt Rose – all were in favour. EP Clerk also to investigate cost of new noticeboard. EP 10. Important Correspondence – read out and resolve actions to be agreed - all other see correspondence file · Js hay – Re St Mary’s Close· NNDC – day out Thursford – Friday 23rd March 2007 – does anyone want to go?· Cromer Police Station – safer neighbourhood team· NRCC – re Sharing Parish Plan Experience – Elaine Gibbs wanted to attend· NCAPTC – Quality Status Training· SIMR reply from Land Registry The Chairman informed that there was an urgent/important matter regarding a written complaint against a Councillor from a Parishioner to be discussed in a closed session at the end of the Council Meeting. 11. Finance 11.1 To approve payments Amount Chq NoElaine Pugh – Clerk salary £335.00 Expenses £141.45 £476.45 165 NRCC – membership £25.00 166 Elaine Pugh - Clerk reimbursement for CILCA From bursary received of £200 £200.00 167 SLCC – re membership – £27.66 168 (3 way split total £83.00) PROPOSED BY BURT ROSE AND SECONDED BY ELAINE GIBBS TO PAY ENCBLOC - ALL WERE IN FAVOUR. 12. Planning ApplicationsDATE | APPLICATION NUMBER | LOCATION | DESCRIPTION | STATUS |
| 23.02.2007 | 20070293 | The Lilacs, Chapel Rd | Conversion of Garage to Annexe | this was objected to by the Council on the basis of overdevelopment |
| 12.01.07 | 20070057 | Swans Nest, Norwich Rd | Erection of sing storey ext with room in roof space | awaiting feedback NNDC |
| 22.12.06 | 20061900 | Grove Farm,Back Lane | Enlargement of opening and installation of replacement doors to stable building | PERMISSION FOR DEVELOPMENT GRANTED |
| 15.12.06 | 20061890 | 1 Orchard Close | Erection of Ext to Conservatory | PERMISSION FOR DEVELOPMENT GRANTED |
| 24.10.06 | 20061565 | The Rise | Erection of Detached Garage | PERMISSION FOR DEVELOPMENT GRANTED |
| 24.10.06 | 20061570 | The Lilacs, Chapel Rd | Conversion of Garage to 2 storey annexe | WITHDRAWN |
Roughton School – The School continues to function as a major part of the village and the School would like to thank parishioners for help over the last year at the School Fete. The bonfire party was very successful and raised £900 – fundraising is always going on in schools. There is always a “wish” list for refurbishment and new bits of equipment. The School numbers are variable and funding is based on numbers and this is a continuing balancing act and the School sees funding as challenging in the future. Village Hall – The Village Hall had financially just about managed to break even but unfortunately a large electricity bill has recently been received which has resulted the Hall incurring a loss for the year. All expenses are kept to the very minimum with Village Hall Trustees and members undertaking work themselves whenever possible, but utility costs are rising faster than income from lettings. Bookings have remained reasonably buoyant although like all halls lack of use during the daytime is a problem. The monthly Bingo organised by members of the committee continues to be very popular and raises funds for the upkeep of the building. Work is about to commence on renovations to the kitchen and toilet area with a new water heater being installed, replacing the large tank. We are also purchasing a new cooker and microwave (thanks to Roughton Parish Council) to replace the present faulty cooker and this work should all be completed by early June. In the summer we are also hoping to re-stain the exterior of the building and undertake some long overdue repairs. The wooden Village Hall has been in existence for 75 years and the Committee are hoping to arrange an event for this celebration and hope the Parishioners of Roughton will give their support. In view of the age of this building we as a committee are actively looking at ways in which this village will be able to get a new village hall. The cost of course will be very high but in view of the age of this building we feel it is something that is imperative that we address over the next few years. Should anyone be interested in becoming a member or Trustee of the Management Committee they would of course be very welcome. Jubilee Committee – The clerk read out the reportThe committee had largely been inactive during the period 2002-2006 but the monies held over from the Jubilee party in 2002, husbanded by Treasurer Gil Hunt were yielding interest and awaiting a new project to support. This materialised in late April 2006 in the form of a request from one of the mothers at St Mary’s School approaching to ask if the Committee would be able to help purchase a defibrillator for the Village. This came about because of a visit from the paramedics to the School to demonstrate elements of first aid and the benefits of a defibrillator. (Many villages and Schools now have access to the machine which if needed can save lives and can be operated by just about anyone). The opening of Grove Farm for a party yielded the necessary funds and quickly prevailed on the original Committee members and the WI for assistance which was willingly given and hugely appreciated. On a very hot June day over 100 people went to Grove Farm and raised £1118.11. Assistance on the day was given by many local people who ran stalls and errands. It was enjoyed by all who attended. Bank reserves £528.36Current Account £706.15 The machine was not installed until Christmas 2006 due to problems with supply – it is located at the Roughton Service Station. In October 2006 we were approached to re-examine the possibilities of improving the very limited play equipment on offer for local children – 2 swings on Roughton Common. This matter is now before the Council for consideration. During the early part of 2007 it became clear that the Committee as originally drawn together had largely “faded away” leaving Gil Hunt (Treasurer) and Claire Wilson as active participants. As Mr Hunt felt that there could be a conflict of interest regarding his position on the Jubilee Committee and as Chair of the Parish Council he asked to be relieved of his committee duties. This has now been remedied by the recruitment of Ros Fereday as Treasurer and Rachel Cooper as Secretary. Claire Wilson will remain as Chair for the time being but will happily step down if someone would like to come forward to head up this little “non affiliated” group. We would also welcome two or three other “brains/ideas people” to work with us as and when required. Table Tennis – Established for 2.5 years and have an age range of 8-85 there is a hardcore of 7-8 people weekly and they hope to be a continuing success in the village. Women’s Institute – no report was forthcoming Card Group – no report forthcoming Bowls Club - no report forthcoming Footprints - no report forthcoming Bingo - no report forthcoming Roughton Land Trust - no report forthcoming 4. Floor open to the Parishioners The Chairman then opened the Meeting to the Parish. There was only one issue raised and this was the Footpath registration over Heath House – the resident had researched the information on the Ordinance Survey Map and this was a sheep track – a track is not a footpath. On the Village Board this is not marked on the board as a footpath, it is not on the deeds and the previous owner Mr Chainey has stated that there was never a “footpath” over the land. His family were very distressed at the imminent Registration by the Council. There were no other comments made by any other Parishioner and the meeting closed at 7.25pm to continue with the Annual Meeting of the Parish Council. ROUGHTON PARISH COUNCILANNUAL MEETINGElaine Pugh - Clerk to Council – 01692 402998Raynham house,10 new road, north walsham, Norfolk, nr28 9df Minutes of the Annual Meeting of the CouncilHeld on Monday 14th May 2007 after the Annual Parish Meeting @ Roughton Village Hall06/07/2007 13:20Present: Mr G Hunt (Chairman), Mr M Hepwood, Ms Hazel Rowlinson, Mr Richard Seaward, Mr Jason Bumphrey, Ms Clare Wilson, Mr Richard Jordan, Mr Graham Last, Mr Roy McDonald Ms Sue Arnold – District Councillor Apologies: None Others: Members of the public 16 ACTIONMr Gil Hunt opened the meeting at 7.26Pm and welcomed everybody;The following Agenda items were discussed. 1. Election of Officers1.1 Nomination and Election of chairperson and declaration of acceptance of officeProposed by Clare Wilson seconded by Hazel Rowlinson that Mr Gil hunt remain as Chairperson – all were in favour.1.2 Nomination and Election of Vice ChairpersonProposed by Jason Bumphrey seconded by Hazel Rowlinson that Mr Richard Jordan is Vice Chairperson – all were in favour
2. To receive declaration of interest in items on the Agenda.
Jason Bumphrey re payment to Bumphrey Builders – abstained from voting on financial matters Agenda item 17.2 and planning issues Agenda item 18. Clare Wilson personal interest in play equipment item 9. Hazel Rowlinson personal interest in play equipment item 9. 3. To consider apologies for absence There were none to consider.4. To approve outstanding Minutes 5th March 2007
Proposed by Mick Hepwood and seconded by Gil Hunt – all Councillors who were present and who had received the previous Minutes were in favour. 5. Review of Planning Procedures for New CouncilProposed by Gil Hunt that a Committee of 5 be set up in order to manage the Planning in a more controlled way, seconded by Mick Hepwood thatRoy McDonald, Richard Jordan as Vice Chair, Richard Seaward, Clare Wilson and Graham Last manage this Committee and report into the Clerk in order that the Clerk can feedback into the Planning System. All were in favour. 6. Registration of Pond rear of Melton Cottage Proposed by Clare Wilson and seconded by Richard Seaward that a cheque be signed for the above all were in favour. 7. Review of registration of footpath over Heath HouseThe new Council were not fully aware of the facts of this situation and proposed by Clare Wilson and seconded by Mick Hepwood to defer this matter for 2 months for further investigation in orderto get a clearer picture. All were in favour. EP The Clerk is to ascertain from NCC whether there has ever been a footpath over Heath House and obtain a definitive map. 8. To review public footpaths (passing across and over the Parish boundaries)This is tied into item 7 on the Agenda and it was proposed by Roy McDonald and seconded by Hazel Rowlinson that the Council review and check all the footpaths in the Parish and in the future appoint a footpath warden to monitor them.This is to be an Agenda item for July meeting. All were in favour. RM/EP 9. Review and to plan the way forward for additional play facilities within Roughton Parish Clare Wilson spoke as Chair of the Jubilee Committee and declared her personal interest in this matter along with Hazel Rowlinson. Clare Wilson explained that there were 140 children in Roughton and two swings and would urge the Council to give their support and backing in order that the Jubilee Committee can progress this matter further. Proposed by Gil Hunt and seconded by Richard Seaward to support the Jubilee Committee’s Applications to seek funding to progress the need for Additional play facilities within Roughton Parish. All were in favour with 2 abstaining due to personal interests. CW 10. Review communication methods to Parishioners within the Parish (email/website/parish magazine) After lengthy discussion it was requested that the Clerk put the names and contact details of all Councillors on the noticeboards. EP It was proposed by Richard Jordan and seconded By Jason Bumphrey that the Parish set-up a regular Newsletter in order to communicate effectively with the residents. The Editor would be Clare Wilson with assistance from all. Target Date would be the 2nd week in June. All Councillors Were to review this prior to despatch with all Councillors participating in the delivering of this. The Clerk will print this out onto bright coloured paper therefore reducing costs to the Parish. CW/ALL 11. Review cycle of meetings The Council debated this matter and it was proposed by Hazel Rowlinson and seconded by Roy McDonald that This matter is reviewed in 6 months time. All were in favour. 12. To agree to have playground inspection of swings for insurance purposes and health and safety – approximately £40.00.Proposed by Clare Wilson and seconded by Richard Seaward that the inspection of the swings proceed. All were in favour. EP 13. To report on Matters Arising (updates and for information)Water Leak on Roughton Common Reported to Anglian Water reference 3411078Japanese weed on Roughton CommonWritten to NCC and NNDC response need to find local contractor – clerk to contact Southrepps Commons Trust for advice. EPBarbed wire on Footpath from Roughton Common towards the ChurchClerk had written inadvertently to the incorrect landowner as the land owner is Mr Alan Filby. Mr Filby stated at the meetingthat there was not a problem with the wire fencing. It wasdecided not to progress this matter at the present time.Back Lane, Roughton – speeding issueClerk to write a letter in order to ensure that theSpeed checks are continued on back lane and to contactNCC – Highways with regard to their own monitoring. EPMap for footpath plan regarding heath houseSupplied to Mr T MuskerFootpath for Roughton RoadClerk met with Highways and it would be too expensive per footcount and therefore at present cannot be considered. Clerk to write a further letter to Highways in order to ascertain what the Council need to do in order to progress this matter. Roy McDonald is to work on a petition to back-up this request. EP/RMDrain opposite Pond FarmDrain outside Pond Farm has been repaired – the drainOpposite has not and is still causing a problem. EPClerk to report to HighwaysPavement to recreation groundClerk met with Highways – not feasible due to low footcount as it is very expensive and would be a very low priorityReview of Insurance PolicyClerk and Council reviewed the Policy there are amendments to be made and the Clerk is to organise this. EP 14. Provision of Noticeboard for roughton RoadProposed by Roy McDonald and seconded by Clare Wilson that the Clerk continue to investigate this matter further. Roy McDonald to investigate if there is another location other than outside 212 Roughton Road. EP/RM 15. Council to inform its findings re complaint re Mr A Musker and respond to resident accordingly Due to circumstances beyond the control of the Council this matter has not been progressed. Proposed by Roy MacDonald and Jason Bumphrey that Hazel Rowlinson, Graham Last and Richard Jordan meet with Mr Sutton in order to resolve this matter. Clerk to arrange meeting date and time. ep 16. CorrespondenceThe Clerk read out the correspondence:Diocese of Norwich re Roughton Heath GlebeDiocese of Norwich re Roughton Heath GlebeMr T Harvey – re Roughton Heath Glebe At this juncture the Chairman asked for a proposal to open the meeting to the public. 17. Resolution to adjourn the meeting for public participation and District and County Councillor Reports.Proposed by Mick Hepwood and seconded by Jason bumphrey all were in favour and Item 21 on the Agenda was brought forwardand is item 17 on the Minutes. Items discussed were as follows: The flooding regarding Roughton Glebe had now been resolved by Groveland renting and managing the land correctly and this should now stop the flooding in this area. The problem was due to the previous Farmer not maintaining the land and leaving the ground compacted. Mr A Filby - barbed wire on common along footpath to Church – this was to remain as it prevented everyone from using that area and it is not dangerous on footpath side. Mr Chris Sutton spoke again about the proposed “registered” footpath and showed everyone his Ordnance Survey map which confirmed there was never any “footpath” over his land. Clerk to write to Mr Sutton and NCC in order to resolve this Issue at the next meeting and the Council gave a timescale of 4 months to report on this matter. (The Council only meets bi-monthly). Registration of Pond rear of Melton Cottage – their was concern that this Pond does not belong to the Parish and the use of the Pond is for the residents up Heath Lane. New evidence to support this is to be sent to the Parish Council. EP Sue Arnold – When canvassing around issues of safety were the main topic – primarily speeding and she urged the Parish Council to put pressure on the Police to undertake speed checks in Chapel Road, Thorpe Market Road and Back Lane. Turnpike Lane was EPalso a problem as children tend to use the area as a “play area”. Safety was also a problem outside “the old post office” and outside the School and NCC – Highways are to put more wooden posts around the vicinity. Metal posts around this area could be incorporated if put in the “School Travel Plan” – June Bibbyhas been informed of this. Bus to stop near Hill House Kennels as to far to walk to bus stop – Clerk to write a letter. EP Proposed to Close the meeting to the Public by Roy McDonald and seconded by Hazel Rowlinson. All were in favour. 18. Correspondence (continued) The Clerk read out the balance of the correspondence: Rosemary Fereday objection to planning application no 20070445 – Hillside Loke - FIOJune & Gordon Eckersley re objection to planning application no 20070445 - FIOSD Williams – objection to planning application no 20070445 - FIOCromer Town Council re Norwich City Unitary, Clerk to write EP NNDC – draft Dog Control Order – Clerk to write letter epNNDC – re Household recycling Centres - FIONorfolk Community Foundation Grants Programme – given to CWNorfolk Constabulary re mobile police station - fioEmail – Karl Rands re Parish issues - fioEmail – St Mary’s Close re play provision - fioNorfolk Police – Traffic Matters- speeding re Chapel Road - fioEmail re Heath House – footpath - fioStandards Board letter re complaint Mr A Musker - fioEmail re Japanese Weed on Common - fio NCAPTC – re Gold Award – all Councillors given copy NCAPTC – training – Clerk to check who wants to go ep 19. Finance19.1 To approve Accounts for April 1st 2006 to 31st March 2007 The Council were presented with the figures for the Year and it was proposed by Gil Hunt and Mick Hepwood To sign the Accounts – all were in favour. 19.2 To approve paymentspayee amount cheque noAudit Commission £141.00 177Norfolk Playing Fields £20.00 178Jason Bumphrey £411.25 176Mr Thurtle – grass £78.00 175Mr Watts – village maint £133.00 174Allianz Cornhill – insurance £632.05 173NCAPTC – membership £153.12 172Elaine Pugh Clerk – )Salary – 11 weeks £461.45 )Expenses - 151.75 ) £661.14 179Land Registry £40.00 170Mr Thurtle £78.00 169 Proposed to pay enbloc by Richard Jordan and Roy McDonald – all were in favour. 20. Planning ApplicationsDATE | APPLICATION NUMBER | LOCATION | DESCRIPTION | STATUS |
| 11.05.06 | 234 Roughton Road | 234 Roughton Road, Cromer | Erection of 1st Floor Extension | No objection |
| 11.05.06 | 20070768 | Field Adjacent Cart Lodge Barn | Retention of Field Shelter | Objected to on the grounds of location – no provision for manure and 10.5 feet to kitchen of barn 1 |
| 29.04.07 | 20070721 | Cart Lodge Barn | Conv of cart shed to one unit of holiday accommodation | sent to Councillors 29/04/07 |
| 10/04/2007 | 20070578 | 25 Compit Hills | Erection of amateur radio mast and aerials - in Cromer - our thoughts asked for | sent to Councillors 10/04/07 |
| 02/04/2007 | 20070546 | Adjacent Redbourne, Chapel Rd | Erection detached 2 storey dwelliing and garage | sent to Councillors 02/04/07 |
| Not received by Council | 20070445 | 1 Hillside - Roughton | Conv of building to 1 unit of holiday accommodation at site adjacent 1 Hillside Roughton | not received by Clerk - but REFUSED |
