minutes Jan 07

Present:          Mr G Hunt (Chairman), Ms Elaine Gibbs, Mrs J Musker

                        Mr Burt Rose, Mr A Musker , Mr M Hepwood (8pm)

                        Ms Sue Arnold – District Councillor

Apologies:      Ms Mary-Granville-White                    

Others:           Members of the public 5

Mr Gil Hunt opened the meeting at 7.30pm and welcomed everybody;

The following points were discussed.

 1.        To consider apologies for absence            

 Mrs Mary Granville-White due to illness-      accepted. 

2.        To receive declaration of interest in items on the Agenda.             Interests were declared in item 10.2 by:            Gill Hunt as Chairman – The Village Hall            Burt Rose as member of Village Hall Committee 

3.        To officially sign the Minutes of the Ordinary Parish Council Meeting held on – ·        6^th  November 2006 

These were accepted as a true and accurate Record of Meeting. Proposed by Ms Elaine Gibbs and seconded by Mrs Jenny Musker.  All were in favour

. 4.        To report on Matters Arising (for information only) The Chairman and Clerk advised updates on the following:4.1           Active recruitment of Councillors

Gill Hunt expressed the Council’s needFor new/additional Councillors to Come forward for the Elections in May 2007.

                                                                                                                            ACTION·        Yellow Lines on Thorpe Market Road

These would be reviewed once the roundabouts were completed.                                          EP

·        Orchard Close – weeds –

letter sent again to Highways a response from highways stated that They had this underway and would include this In their plan.                                                ep

·        Trees overhanging at Bus Shelter – letter sent to Highways These had been cut back as requested.

·        Fluorescent reflectors on Roughton Common – letter sent to Highways

These would be reviewed once the roundabouts Were completed.           

4.2     Precept form sent in for £7500            the clerk confirmed that this had been sent to NNDC.
4.3     Website – update Elaine Gibbs            The website was wip – the Clerk had managed to put In the dates of the Councils’ Meetings for 2007.  Minutes/agendas etc would be placed on this In due course.  Posters had been put up on the relevant notice boards informing parishioners of this.                                                                     ep

4.4     Naming of Brownsfield to St Mary’s Close all parties informed            Clerk informed that approximately 45 letters to Relevant authorities had been sent out informing them of this new development.

4.5     Confirmation of donations sent out to Village Care, Royal British Legion, Citizens Advice and Roughton Church.            The Clerk informed that the cheques had been  sent out and receipts received.

5.        Nomination of representative for poppyland partnership.                       

Proposed by Elaine Gibbs and seconded by burt rose That Mary Granville-White be the “official representative on the poppyland partnership on behalfof Roughton Parish Council.  All were in favour.             ep 

6.        Review and Resolve Footpath Application on Heath Lane.  Representation must be made by the Parish Council. 

PROPOSED by Elaine Gibbs and seconded by Tony Musker that the application be progressed for the formal registration of the footpath on   Heath Lane.  ACTION This representation must be made by the Parish Council from the Clerk. 

All were in  favour. ep                       

    7.        To review Quotations for bench and consider employing builder to erect bench for hard standing at the bus shelter with a view to actioning project.  (3 quotes received). 

After lengthy discussion and consideration of the quotations received - it was proposedby Elaine Gibbs and seconded by Jenny Muskerthat Mr Bumphrey be instructedto undertake the work at a cost of £350 plus VAT.if he is able to undertake the work in a reasonabletimescale.-          

 a donation of £50.00 was offered by burt rose which the Council accepted – All were in favour.                        EP 

8.        To consider and review Application received from TUK re mast for 3g mobile system to be erected opposite jet garage, Norwich Road.            

After careful consideration by the Council it was            Proposed by Elaine gibbs at 8.15pm and seconded by Burt Rose To open the meeting to the public to hear their Thoughts and concerns – all were in favour.            

The meeting was closed to the public at 8.30pm to the public – proposed by Elaine Gibbs and seconded by Tony Musker – all were in Favour.                       

It was proposed that the Clerk write to LCC            Stating that the common is on the same height as            The New Inn Pub which had been disregarded by  LCC as a suitable location.  This area is common  Land and therefore cannot be used for this type  Of facility and suggest that LCC use the mast At Poultry Farm – Roughton.                                                        EP            

 Clerk to prepare a draft letter and pass round  For comment before posting – all were in favour.

 9.        Important Correspondence – read out and resolve actions to be agreed - all other see correspondence file           

The Clerk read out the correspondence:

Standards Board – SBE16937.06 complaint re Mr A Musker – no case to answer. ACTION Mr Ron Coleman – re Pond lease – PROPOSED by Tony Musker and seconded by Elaine Gibbs that this item be deferred to closed session at the end of the  meeting – all were in favour.

NCC – Planning and Transportation – Highway issues – all concerns covered.NCC – Roughton Local Safety Scheme report of traffic flowNALC – Clerks’ Training Bursary Fund £200.00 cheque received and bankedAudit Commission letter  - Clerk had responded to their comments.Norman Lamb – Grant Availability from the National Lottery – 800k available for North Norfolk. 

10.     Finance           

10.1   To approve payments                        

 Amount       Chq No

Mr S N Thurtle – grass cutting                       £170.00             00162

Mr M Watts – village caretaker                      £100.00             00160

Elaine Pugh – Clerk salary £377.55                                

 Expenses          £130.51 )                         £508.06             00163     

ITEM 10.2 VILLAGE HALL                        £500.00             00164 

Proposed by Elaine Gibbs and seconded by Burt Rose. - All were in favour. 

10.2   Donations requested           

 Roughton Village Hall                                            £500.00            Towards funding for Cooker           

 (deferred from 8/11/06 due to interests declared)                

After careful consideration it was proposed by  Elaine Gibbs and seconded by Jenny Musker that   a donation to the Village Hall towards the   Cooker be authorised.  All were in Favour.               

  Gil Hunt and Burt Rose were interested parties  And therefore did not vote.                                     EP 

11.     Planning Applications           

 The Chairman read out the applications and the            Decisions made – there were no other comments.

There were no new planning issues and 1900 and 1890 had been returned to NNDC Planning.

 ACTION 12.     To Receive Reports from Councillors and Items for the next Agenda.            

 The Chairman – Gil Hunt went around the table:             Mick Hepwood – the roadworks were slowing the traffic down so hopefully the roundaboutswould have the same impact.            

Back Lane – speeding – we must pursue this            Aggressively once the roundabouts were operational.                                                                                            ep            

Elaine Gibbs – a notice board to service the             Roughton Road end of Roughton near the  Bus Stop.               ep            

 No other reports were forthcoming.  

13.     Resolution to adjourn the meeting for public participation and District and County Councillor Reports. Proposed by Elaine Gibbs seconded by Mick Hepwood – all were in favour. 

Claire Wilson – mentioned that there had been 3 more speed checks in Back Lane.  The Police had as yet not reported this information back to the Council. Burt Rose thanked Claire Wilson for her excellent result in raising substantial funds for the defibrillator now placed at the Jet Station.            

Sue Arnold – comments from her surgery pavement request and lighting,at roughton rd, cromer rd.                                               ep            

Pavement from hard standing (new bus Shelter)             “muddy patch” needs to be pavemented in order  to reach refuge islands.                            ep            

 Speeding cars outstide Village Hall – B1346                     ep            

 All these items will be put onto the next Agenda            for consideration as appropriate.                                                                                                                ACTION PROPOSED by Ms Elaine Gibbs to close the meeting to the public seconded  by Jenny Musker all were in favour.    

14.     To Confirm the Date of the next meeting – MONDAY MARCH  5^th  2007  at 7.30PM.            

 MEETING CLOSED AT 21.00pm  The meeting then re-opened at 21.05pm to consider the matter of mr coleman’s letter – dated December 2006 regarding the footpath and pond rear of Melton Cottage. 

Tony Musker stated that the footpath is a publicFootpath as per the inclosure award 1869 andShould therefore be 10ft wide with no gate across or compost bins across.    At this stage Burt Rose left the meeting.

 Proposed by Tony Musker seconded by Elaine GibbsThe clerk is to draft a letter and send to allCouncillors prior to sending regarding theFootpath “stating that the parish council requires all obstructions to be removed by 5^th March 2007”.All were in favour.                                                                                           EP 

Proposed by Tony Musker and seconded by ElaineGibbs that the Council is to seek legal advice on The Pond to the value of £100.00 and ask StuartChaplain of NCAPTC his quick opinion.                                                            EP

 Also to register pond and footpath at land Registry.  All were in favour.                                                                     EP  The meeting closed at 9.50pm    GIL HUNT:             __________________________        date: 5^th March 2007                        CHAIRPERSON